We are excited to launch a new series of Microsoft Dynamics 365 Business Central training videos. The objective of this video series is to introduce you to some of the basic functionalities in Business Central. We will kick off this video series with an introduction to ‘Dimensions’ in Microsoft Dynamics 365 Business Central – what is a dimension, how to create a new dimension and its benefits.
The following is a partial transcription of the video above.
“Dimensions become very important within Business Central. And what a dimension is in Business Central is a way for you to add additional information or classify things that are going to hit your ledger. So, we may have a salaries account, that’s great. We can take a look at what our total salaries are but at a certain level, we need to then break that out by department. We need to know how much was admin, we need to know how much was R&D, marketing. A dimension may also be other pieces or other important things you want to collect about an expense. Maybe marketing does a lot of trade shows and you want to capture the expense by trade show. A dimension would be a great way to do that.
And we’ll see dimensions is in the finance area and we’ll take a look at what we have in here as of now. So, when we look at the group of dimensions, we can see I have one set of customer group departments, a very common one, maybe tracking market segment for my customers. And we’ll see how these interact with our entries as we go through today’s overview.
One thing we talked about was, maybe marketing has a lot of trade shows. So, let’s go ahead and add a dimension for those trade shows, then we’ll give it some values that we can use when we come to parts of demo where we’re going to enter transactions. So, let’s go ahead and create a new dimension, we’ll call it ‘Tradeshow’ and then we’ll give this some values. So now I have given it sort of category that I want to capture but what is it that I am tagging on my transactions. So, we’ll come to dimension values and maybe we went to CES. Maybe we went to the GSA. Maybe we went to Comic Con. So now, what I am doing is just creating a category that I can use in addition to my natural GL account to capture additional information. And dimensions are mix and match. I might have a department and a trade show. I might have a department and a market. I might have market and a customer group. So, I can definitely use these things interchangeably and then report on them later.”
With the help of Dimensions, a Tensoft customer and Microsoft Dynamics 365 Business Central user -LunchStop – (previously using GP) was able to streamline their chart of accounts and shrink it to 100 accounts or so from 1000’s. You can view the full case-study here.